Whether you’re a hiring manager looking for a new team member or a job-seeker applying for new roles, it’s important to understand background and employment history checks. What exactly are these checks – and why are they so important?
A background and employment history check is when a potential employer contacts the references on your resumé to verify your past work roles and experience. It’s usually done after you’ve passed through the initial stages of the job application process. These checks help the employer confirm that the information you’ve provided is accurate, and can include verifying employment history, educational qualifications and any criminal records.
Let’s take a look at what exactly is involved in background and employment history checks, explore the different types, and cover what you can expect during this process.
A background check is a review of your work history to see whether the information you provided throughout the interview process is accurate. Employers use it to gather information to help them make the best hiring choice. While it’s a chance for hiring mangers to look for any red flags, it also helps them confirm your credentials and work experience. There are a range of different checks employers can do.
Each type of check has a specific purpose, helping employers form a full picture of your background and qualifications, and your suitability for the role. Here are some of the different types of checks conducted by employers.
When it comes to carrying out background checks, many employers use third-party screening companies. This is common practice and nothing to worry about. These companies make sure the background check is conducted in a professional and unbiased way. They understand the legal requirements and have processes in place to gather and verify information.
Naturally, one of the biggest concerns you might have as an applicant is the impact a background check can have on your chances of getting the job. Understanding how the information collected is used and the potential reasons a background check might influence a job offer is important.
A background check is used to verify the accuracy of the information you provide during the interview stage. It’s an opportunity to confirm your qualifications, work history and personal integrity, to make sure you’re a good fit for the company culture and the specific role you’re applying for. As long as you’ve been honest on your application, you shouldn’t have any issues with a background check.
With the above in mind, there are several ways in which findings from a background check can affect you. This includes things like:
Many job seekers aren’t aware of their legal rights when it comes to background checks. In New Zealand, it's a legal requirement for an employer to gain written consent before a background check is conducted. There are specific regulations on how these checks can be done.
This act protects the handling of personal information. This includes the collection, use, storage and disclosure of personal information in the federal public sector and in the private sector. Employers should make sure that the information collected during background checks is relevant to the job and only used to assess the candidate's suitability for the role.
Federal laws prohibit discrimination in employment. This includes making sure that background checks don’t lead to discriminatory hiring practices. If you feel like you have been discriminated against in the process, it’s your right to take it further.
Understanding what employers can and cannot ask during background checks is a great way to empower yourself. Background checks for employers can help them make the right hiring decision, but should never infringe on your rights during the hiring process.
By preparing for your background check and making sure your information is accurate, you can help streamline the process. Here’s how.
Your online presence can be as important as your resumé. Before you apply for the job, make sure to review your social media accounts. Remove or edit any posts, images or comments that may be viewed as unprofessional or inappropriate. You can also adjust your privacy settings to control what can be seen publicly. Another tip is to do a quick Google search of your name to see what comes up.
Next, make sure you have all your documents in order, including your employment history, education credentials and identification documents. Honesty is crucial when it comes to background checks. If there are any potential issues, such as a gap in employment or a minor criminal offence, it helps to mention this upfront and provide some context.
Finally, your references play a key role. Choose them wisely; select people who can vouch for your professional abilities and character. Let your references know that they might be contacted and provide them with details about the job you’re applying for so they can tailor their responses.
When you’re anxiously waiting to hear back about whether or not you got the job, the number one question is: how long do background checks take? For basic background checks, such as identity verification and criminal record checks, it can take anywhere from a few days to a week. More in-depth checks, such as verifying educational credentials, employment history and reference checks, can take from one to three weeks.
It’s important to note that the hiring process is going to differ from company to company, so your waiting time will vary. As a general rule, it’s fine to check in after a week for an update on the position.
It never feels good to be turned down for a job. When it happens as a result of the background check, it’s important to understand exactly what went wrong and how you may be able to improve things for next time. Here’s what you can do, depending on the situation.
If the information you’ve provided isn’t accurate, there are a few things you can do.
If you feel as though you’ve been subjected to discrimination, then there are a few steps you can take.
Navigating the world of background checks can be a daunting aspect of the job search process. However, understanding and preparing for it is key to success. Keep in mind that background checks are a standard part of the employment process, designed to help determine your suitability for the role. By understanding the process, your rights and how to present your best self, you can navigate this stage of your job search effectively and move one step closer to securing your desired role.
A background check typically takes anywhere from a few days to a few weeks. Basic checks on a criminal record can be on the faster end, while more comprehensive checks, such as employment and education verifications, can take up to three weeks or more.
Background checks are not a legal requirement for all employees in every industry. However, they are commonly used as part of the hiring process, especially for positions that require a high level of trust or security.
Employers use third-party screening companies to streamline the checking process. These companies specialise in conducting thorough background checks and have access to various databases and resources.
When selecting a third-party screening company, employers should consider factors like the company's reputation, legal compliance, the accuracy of their checks, turnaround time and cost.
The most common background check for employment is a criminal history check, followed by employment history and education. These checks are important to verify the integrity and qualifications of potential employees.
An employer will need to inform the candidate that their background check has influenced their decision to not hire them. In this case, the employer should provide a copy of the report and an explanation. This communication should be clear and respectful.